Module Specifications - Time and Attendance
Many companies need to keep track of what their employees are doing day-to-day. This information is needed to process payroll, determine labor costs on individual tasks, jobs and projects, and track individual productivity. Hourly or waged-based employees, as opposed to salary-based employees, are usually familiar with timing or logging in at the beginning and end of the work day, but frequently it is desirable to have finer resolution of the time spent during the work day, for both the wage and salary based workforce. For instance, if a machinist works on four different parts for three different projects in the course of a workday, to accurately calculate job cost, he would have had to record the starting and end times for each task. This is also true for the salary based engineer that works on four different drawings in the course of a day.
Time and attendance calculations are further complicated by the wide range of hourly charges in a typical shift. For instance, time charges may be classified as overtime or double-time after a certain period, or the workday may fall on a holiday or weekend. Sometimes there are supplemental shift surcharges; for instance, for the night or overnight shifts. If a facility is running more than one shift, with dozens of jobs and hundreds of tasks, all being worked concurrently and subject to the variations just described, it can be impossible for facility management to accurately calculate job cost or individual productivity.
With the traditional methods of time management, all too often management loses the finer resolution wherein resides the bulk of the information that can be compiled as part of a larger strategy to reduce job and task cost and increase worker productivity. Furthermore, without this finer resolution, there can be no effective way to accurately monitor the return on investment for new assets that were purchased ostensibly to reduce task cost but more realistically were acquired without any major cost analysis, simply because the data to perform that analysis were not available.
These deficiencies are addressed with our Time and Attendance module. With this module, we provide a means to track individual task time and thus cost, and compare that cost with original estimates. The historical data that you compile can then be used to more accurately estimate costs on future projects. In conjunction with our Workscope Management module, these times and costs can even be analyzed on a skill level basis, providing you with a multi-dimensional cost analysis and estimate tool. This finer resolution is what is required to monitor whether or not a specific capital investment yields the reduction in task cost and increase in profitability that was the reason for the investment (see Asset Management). This information obviously interfaces then with payroll, but in conjunction with our Human Resources module, task/skill level progress can be monitored on an employee basis, allowing you to monitor the return on training and education expenses, and whether those investments were justified.
In short, there is almost no limit on the amount of fine analysis that can be performed with this information. To discuss your specific requirements, please contact us at any time.